Most Saturdays, I make a list of all the things I need to do that day. This approach is a great one for focusing the effort and getting a lot of things knocked out. However, I seem to take it to far. I make a list that is more ambitious, too loaded for any human being short of Superman to accomplish before night.

And then I beat myself up about how many things didn’t get done.

No matter how much I accomplish, I can’t let myself be happy with that. I only focus on the remaining tasks. It drives my wife nuts. I have checked off a dozen things, only to moan about the 3 things left.

Yesterday, I did something different. I listed only the things that absolutely had to be done. The list was short, about six items long. And I accomplished every one of them before noon. Amazing! I felt wonderful. I played the rest of the day. I didn’t feel guilty about it, either. I was busy. I didn’t waste time, I just did other things. Were there still things left that need to be done someday? Yup. Lots of them. The key word is ‘someday’.

Since I am a perfectionist and unrelenting in my critique of myself, I think I need to either lighten up or shorten the focus. I have tried to lighten up on myself in the past. That is a hard thing to do. I think it may take years of therapy at this point. I may be better off just setting shorter and more realistic goals. I get more done that way.

Breaking things into small chunks has long been advocated as away to swallow the whale. The same goes for task lists. Don’t over crowd the day. Pick the small list and check them off quickly. Reload the list when it is done if desired, or just get a pat on the back and go play. It was nice to do that yesterday.

 

Yesterday I had to do a task I have been avoiding for a couple days. I didn’t know where to start and wasn’t sure what the outcome should look like – two factors that I struggle with in a new job all the time. My inner drive to have things perfect didn’t help, either. It didn’t take much to distract myself and delay it yet again.

How did I finally focus on the task? I just everything else down on my computer – Outlook, Instant Messaging, browsers, anything that wasn’t related to the task. By removing all outside stimulus, I was finally able to keep myself focused long enough to get interested in the task. Once I was able to find a little thread I could tug on for awhile, I was was able to get the entire task done. It didn’t take all that long, either.

One thing that had kept me from starting was all the guesswork involved. Not everything is absolute when planning the future. These things drive me nuts because I like it to be “right”. By focusing, I was able to make educated guesses. I put the rationale in comments so I could remember how I cam to that conclusion later. When I bounced the ideas off the other project manager, she thought them all to be sound guesses. I hate guessing but I learned that I can do it with the best of them. I have a hard time admitting that since no one knows the answer, my guesses are good enough. By recording the reasoning, I will hopefully be able to defend the guesses later.

I don’t think I could have finished this task without shutting down the outside stimulus. When I don’t want to do something, any interruption will do. I will even look for them subconsciously. The trick for me is to rob myself of those distractions. What works for you?

 

FrontOur house is for sale and that means we get interruptions by real estate agents wanting to show the house to a potential buyer. Don’t get me wrong. We love the agents! We want more of them. Bring all your clients! We want an offer, please! However, each time the phone rings, we all stiffen just a little.

When we get ‘the call’, as we did tonight for a showing tomorrow morning, everyone has to drop their plans and clean. The kids are especially getting tired of it and I don’t blame them. It is tough keeping your room pristine every day of the week. It is like you never get to really live in your house anymore.

It isn’t that we are slobs and it takes hours and hours to get the house ready. It is just an unplanned inconvenience. It takes about a hour to straighten all the rooms, clean all the bathrooms, vacuum all the floors and clean up the kitchen. When we all work together, though, it goes more quickly. Many hands make light work. Thanks, kids!

The lesson is to enlist help when there is a lot of work to do. Offer to help someone else. It doesn’t need to just be family. I saw my neighbor roofing his shed a few months ago. I grabbed my hammer and went over. It was fun. I got to know him better in one hour of roofing than 6 years of living next door. Yes, I banged my thumb and ripped my pants, but it was worth it. Service always is because it generally comes back when you need it most.

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