Juggling Elephants: An Easier Way to Get Your Most Important Things Done–Now!  by Jones Loflin and Todd Musig

Ah, business training parables. I have read too many of them. I guess I am more than a little cynical when I pick one up anymore. Most are contrived stories, about 100 pages of large font type, teaching some simple concept with the care and tenderness of a treasured faberge egg. While they teach the principle in an format that is easily digested, they don’t delve into the topic enough to provide much knowledge, background or depth. They tend to be like a quick sugar hit, the Krispy Kreme of the self improvement world.

Juggling Elephants follows this same format. We are told the story of a man who takes his daughter to the circus even though he is overwhelmed with everything in his life pressing down on him. He has so much to do, he feels guilt for taking time to take his daughter out for the evening, but knows he should be spending more time with her. As “luck” would have it, he ends up sitting next to a ringmaster from another circus, there to check out how a friend’s troupe is doing. The ringmaster instantly reads him and suggests that he needs to stop “juggling elephants” and get his “circus” in order. Naturally, the ringmaster invites the man back the next day to teach him the secret of being a ringmaster.

The rest of the story lays out how a ringmaster controls the show and how it applies to managing personal lives. The man quickly adopts the practices and becomes a master of controlling everything around him, becoming hyper-productive and accomplishing all his wildest dreams. He even loses all the weight he has always wanted and improves his marriage. Amazing.

The book is filled with little “pearls” of wisdom, each on its own page with a nice picture of an elephant. Some of these include:

The result of juggling elephants is that no one, including you, is thrilled with the performance.
The ringmaster cannot be in all three rings at once.
The key to the success of the circus is having quality acts in all three rings.
Every act must have a purpose.
Intermission is an essential part of creating a better circus performance.

So why did I give this short book four stars? I usually won’t give this type of parable more than two at best. Well, to my surprise, I learned a concept I find useful. I can only concentrate on one thing at a time. In order to have good performance, I should have a prioritized list of acts (multiple meanings to this word… get it?) for each ring of my life and be able to move between them with speed and ease. A ring represents an area of focus, such as career, relationships and self. GTD teaches this as well, using the weekly review as a mechanism to plan and prioritize the task lists. I like the concept of grouping the many areas of focus into three rings, though. That is a number I can keep in my head easier. Lining things up by priority puts the most important things on stage first. That is good thing to remember.

Juggling Elephants is a short read, a couple hours or so long. I think this one may be worth it.

 


Six Sigma Memory Jogger II: A Pocket Guide by Ginn, Finn, Ritter and Brassard 

I haven’t been formally trained in the ways of Six Sigma, but I have been around it enough to know some of the basics. We used it at SuperValu/Albertsons. I saw it accomplish some amazing savings through several projects.  Simple, small process changes that were shown to save millions of dollars because of the scale of the operation. I worked closely with a few black belts on projects and their grasp of analysis was admirable. I always wanted to be one, but never got the chance.

One project I knew began with an idle comment from a vendor that the company purchased more small item shipping bins than anyone they knew. This was a huge expense each year. Why were the bins disappearing? That was the answer the Six Sigma team was tasked to find. Using several analysis tools, they quickly discovered the root cause was no process or procedure for returning the bins from the stores to the distribution centers. The bins were stacking up at the stores until the manager got tired of having them in the way and tossing them in the trash. A simple process change later and the bins were flowing back to the distribution centers on the empty trucks to be reused hundreds of times.

The Six Sigma Memory Jogger was recommended to me by my manager. It contains an alphabetical listing of all the tools and tricks the Six Sigma black belts use to do their work. Each tool and method is laid out in a concise discussion of what it is, why it is useful and how to employ it. It even includes a few examples of each. It is short, just 266 pages, but it has one of the most complete listings of analysis tools I have seen. Now that I have read through it, I can draw upon the multitude of tools, except for a few intense statistical functions that were beyond my brain. The rest, however, are useful in all sorts of settings. Having this handy reference close at hand means I don’t have to remember everything, but can do a quick review and get the results I need quickly. I have used several over the years in different situations and have found them invaluable. I

If you have to do any kind of analysis of business process in your job, this book is a great one to have in your toolbox. Recommended.

 


The Intelligent Entrepreneur: How Three Harvard Business School Graduates Learned the 10 Rules of Successful Entrepreneurship by Bill Murphy  

For the college entrepreneur, being accepted to the the Harvard or Stanford Business Schools is the Holy Grail of Opportunity. Each year, thousands apply and only a few are accepted into these elite programs. The graduates are assured lucrative job offers and contacts for which others would kill. This book follows three HBS graduates who chose another popular route, entrepreneurship. These three turned down the six figure salaries for the opportunity of making something big on their own.

I picked up this book in the hopes of gleaning some information to feed my desire of someday having my own company. What I came away with was unexpected discouragement. I am sure this wasn’t what the author went for, but after tracing the route of these three Harvard graduates, I got the distinct impression a) I could only make it if I attended the Harvard Business School and b) if I didn’t create a multimillion dollar company in three years, I wouldn’t be a successful entrepreneur. The stories were interesting, the advice pertinent, but the loftiness unattainable.

The three chosen subjects each started Internet companies: The Ladders, Military.com and Bluemercury (an online cosmetics retailer). Each were successful through the tenacity and strength of their founders. Each survived through their contacts made at HBS. In fact, one of the lessons I learned from the book, intentional or not, is the value of high-powered contacts, both for advice and cash. It is discouraging to anyone who hasn’t gone to the elite schools to ever hope of meeting these kinds of players.

The chronicle of their respective business startups was very educational and interesting. The book is very engaging, the stories very well written. It is obvious Murphy is a reporter. His style and experience shows through – I cared about their problems and successes. I cheered inwardly as Marla made the shift from sinking online retailer to successful brick-and-mortar boutique. I applaud the success they achieved and grumbled at the poor people management decisions and bad behaviors.

I came away from the book with a fresh look at the hyper-charged life of the successful big entrepreneur, with multimillion dollar investments and even larger payoffs. What I didn’t find was much value for the small entrepreneur. It felt that the message was “if you want to be successful, you better go to Harvard or Stanford”. That just isn’t an option for me, so I was left wondering if I had any business even considering starting my own business. That wasn’t what I was hoping to find.

 

In The Plex: How Google Thinks, Works, and Shapes Our Lives by Steven Levy

There are few things one can have recognized just about anywhere on the planet. Coca Cola is one. Google is another. This book traces the history of the Internet search Goliath, from its beginnings as a college research project through its exit from China and leadership change earlier this year. Levy offers insight few have had before, nor been allowed to share publicly.

Steven Levy is a senior writer for Wired and past technology writer for Newsweek. Over his years of covering the tech industry, he has gained the trust of some of the most tight-lipped CEOs, including Steve Jobs and, in this case, Larry Page and Sergey Brin, the whiz-kid founders of Google. Levy provides a view inside the walls of Google and explains who they are, why they do what the do and how they think.

He begins by explaining the Google business model, revealing the revenue engine that allows the company to do incredible things. I was entranced by this explanation. For the first time, I understand how Google Adwords works, the heuristics behind the search engine and what makes them unique in the market. Levy beautifully explains some of the most complex Internet concepts that have eluded me for years. I can see how Google can afford to appear to give everything away. Services like Gmail, Google Docs, Blogger, Voice and Picasa, while free, all drive the same model of providing advertisers the unique ability to know a very specific audience and target the “more likely to buy” than ever before.

Levy goes on to explain the many paths Google has trod, including their legendary hiring practice (always hire above the median intelligence), how engineers rule the company (salesmen struggle to survive) and how Page and Brin built a culture that thrives on innovation and special projects. While many companies may try to copy their techniques, without the unique personalities of Page and Brin, I would venture to say it won’t work outside of the Googleplex.

Much has been made of the “Don’t be evil” mission statement of Google. Levy explains how it came to be (it wasn’t intended to ever be known outside the company) and how, now that is out in public, it is used as a bludgeon anytime Google does something someone doesn’t like. Who decides what is evil? That would be Sergei and Larry. After reading he book, I am more unsettled on this than before. Their lens of morality is very different than mine. They believe in a much more liberal sense of public good than I do. They don’t have a problem with sacrificing personal privacy for the “greater good.” They are perplexed when someone disagrees with them on issues such as Google scanning mail in order to provide more relevant ads. Resistance to scanning and indexing all the books in the world caught them completely off guard. They couldn’t understands why authors didn’t like the idea. Even while the lawsuits are pending, they continue to scan books at an ever increasing rate.

The stories about Page and Brin have left me more than a little concerned about them at the helm of one of the world’s largest and most powerful companies. They do not like oversight or people telling them what they can or cannot do. They act like spoiled children, warping morality to their own way of seeing the world. Opposing views are not to be investigated, but dismissed as naive. They keep their investors in the dark, sometimes refusing to answer questions stockholder meetings. “If they only understood…” is a phrase to commonly used.

Levy offers a fair and unbiased opinion of Google’s actions. He details Google’s most controversial exploits, including their compliance with censorship in China, laying out the story and the facts that drove their decisions. He leaves it to the reader to decide if Google is the victim or the evil on in these cases. This unbiassed approach is very appreciated by me in today’s world of tabloid exposés.

Have I cancelled my gmail account? Not yet. I still use Google products because they are simple and easy to use. Will I change at some point down the road? Perhaps. I am still pondering that decision. I trust Google less after reading this fascinating book. I just don’t know who else I could trust to not be evil.

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